issuing authority for driver's license i9
Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . These cookies make advertising and communications more relevant to you and your interests, and further help us to improve the site. What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). The good news is, HR teams arent expected to be detectives. Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). An employee may provide documentation to support his or her name change, but is not required to do so. Issuing Authority Enter the issuing authority of the List B document or receipt. Employers must use only the newest version of Form I-9. If we experience continued problems reading your faxes, well let you know. You can download the current version from our home page at verifyi9.com. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. Drivers Age 75 or Older. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. Pro tip: write the company name and ID on the top of every document, in case they get separated. Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). Accurate completion of Form I-9 is a key component of compliance. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? Eliminate the stress of ACA filing with streamlined reporting. Incorrect I-9 Form:Form I-9 is available in English and Spanish. The form must be accompanied by acceptable supporting I-9 documents. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). To complete Form I-9 for on-campus employment, the F-1 student employee is only required to present an unexpired foreign passport and an I-94 indicating F-1 nonimmigrant status. Enter N/A if there is not document number. The documents individually do not qualify. Drive engagement with talent development and career management. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. The issuing authority is the specific entity that issued the document or receipt. Reduce risk, save time, and simplify compliance management. They are the issuing authority and responsible for issuing a license. Part B: Fill in the new hire date. o Enter the new preparer and/or translator information (and indicate for corrections). For hard copy form, review the document thoroughly to obtain the issuing authority. Document Number - Enter the List B document or receipt document number. List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. Employers may not specify what documents an employee must submit. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? You may not enter any special characters. Be a Hero. Let an experienced and knowledgeable professional manage your E-Verify participation. Vertical license and ID cards are currently used in 46 other states. (Paycor Onboardingenables employees to fill their details in online before their first day, to avoid any issues.). If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). Regardless of requirements, its always recommended to retain supporting documentation. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). Manage all employee tasks and documents in one place. How should I correct errors or omissions found on my employees Form I-9? Yes. For instance, the issuing authority may be Seattle Passport Agency, National Passport Center, etc. An employee must fill in their: Employers must ensure that employees sign their name and date the form. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). Enter N/A if there is not document number. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. No. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). The employee is physically present at your place of business. A card that includes any of the following restrictions is not an acceptable List C document: Frequently Asked Questions: I-9 Compliance, Verify Completed Form I-9 and Original Documents, Complete Form I-9 for Employment Eligibility Verification, Employment Eligibility Verification (I-9) Compliance, I-9 Employment Eligibility Verification Form Paper Version, Remote Hire Authorized Agent Instruction Sheet, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Topic Overview: Verify Eligibility for Employment (I-9), consult with the I-9 Compliance Specialist, See the example of a completed Section 1 of Form I-9, See the example of a completed Section 2 of Form I-9, About Financial Management Services (FMS), Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee, Select Section 1 and/or Section 2 to see the examples of a completed Form I-9. However, if they prove that they now have the correct documentation and their status has been regularized, an employer can continue their employment, even if they originally provided false documentation. The front of the card contains a photo, fingerprint, and signature of the rightful holder. Our customers are our heroes. If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display. You must enter exactly eight alphanumeric characters (letters and numbers). (In some states, this may be legally required). info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. If you are using the computer, select the issuing authority form the drop-down menu. This way, you wont need to worry about an ICE Notice of Inspection. Section 2 List. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www. Document Number Enter the List B document or receipt document number. In the case of a student, the Form I-94 and I-20 establish employment authorization. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. Tell us about your organization and what you want to accomplish and well recommend a custom solution. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. Is a state-issued temporary driver's license an acceptable List B document? Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. Initially a short-term measure, this change has since been extended through the end of July 2023. If you entered List A document(s), you must not enter document information in List B or List C columns. Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. At USCIS, the Employment Authorization Document is known as Form I-766. Well help reduce costs & mitigate risks. The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. A magnifying glass. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. You may accept a driver's license if it contain a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, gender, height, eye color, and address. Employers Business or Organization Name , Employers Business or Organization Name Address (Street Name and Number) . An I-9 is a form from the U.S. Citizen and Immigration Services agency that confirms the employee's identity and right to work in the United States. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). Site designed by Financial Management Services (FMS) in partnership with ImageX Media. (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. Employee termination dates and form retention dates. Some states may place restrictive notations on their licenses. Section 2 is a review of the documents the employee presents and must be signed. How can I add an electronic signature field to Form I-9? A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. If you are using the computer, select the issuing authority form the drop-down menu. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. Errors or information missing from the I-9 form can delay the successful completion of a verification. Employment authorization extension for Temporary Protected Status beneficiaries, etc. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. Review our. Employers should attach a signed and dated explanation of the corrective action taken. The Department of Homeland Security allowed expired List B documents as a temporary policy during the COVID-19 pandemic. Any other comments or notations necessary for the employers business process. Paycors always in the news for innovation, hiring and more. The issuing authority is the specific entity that issued the document(s). A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. Employers should not backdate the form, but should clearly state the actual date employment began in the certification portion of Section 2. Are you keeping up with I-9 compliance requirements? What is your policy for working with outside contractors? If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank Pay employees from any location and never worry about tax compliance. Seeing is believing. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). Creating an official immigration compliance policy will help you act consistently and put you in the best possible position in the event of an unexpected Notice of Inspection from ICE. The instructions state when an employee may use N/A or must use N/A. You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. Initial and date the correction or omitted information next to the employees initials. To do otherwise could be an unfair immigration-related employment practice. You may ask if the employee has other documentation that would satisfy Form I-9. Employers are not required to record information from the student's Form I-20 in Section 2. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. List B identity documents include driver's licenses and state ID cards. Control costs and make every dollar count with reporting. Military dependent's ID card 7. Yes No Maximize training and development with personalized content. Issuing authority refers to any government agency or office that has the . Plan, manage, and execute pay increases and rewards. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Existing employees should not complete a new Form I-9 as long as they have a valid I-9 already on file. Paycors leadership brings together some of the best minds in the business. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) For more information, please visit our webpage on Driver License Services, Extensions, Waivers, and Covid-19 Information. Stay up to date with the latest HR trends. 1. What is my responsibility concerning the authenticity of document(s) presented to me? The U.S. Department of State issues U.S. visas to citizens of foreign countries who seek to enter the United States. No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. How to Complete Form I-9 with Examples. A U.S. visa number, circled below, usually contains eight numeric characters. Today's Date (mm/dd/yyyy) Does this card need to be reverified? It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. Internal audits are the best way to determine your liability and uncover errors. Enter N/A if there is not document number. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Only if no other method is available should you fax the card to us. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. A card that includes any of the following restrictions is not an acceptable List C document: VALID FOR WORK ONLY WITH INS AUTHORIZATION See how to turn frontline workers into leaders and face industry labor challenges. My new employee presented two documents to complete Form I-9, each containing a different last name. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. The issuing authority varies, even among the same types of documents. Verifies that and employee is authorized to work in the United States. If you are using the computer, select the issuing authority form the drop-down menu. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 6). Employees may also use or ask for a preparer/translator to assist them in completing the form. You'll need to fill in the employee's name in the second section, as well as their employment status. When there are multiple errors, its best to complete a new form and attach it to the old copy. Reduce labor spend, manage overtime, and maximize productivity across your workforce. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. There are three lists of documents. The Department encourages all eligible customers to conduct their driver license services online. You did not specify which acceptable document(s) the employee may present to you. Does your company use E-Verify? The new card is a credit card type document. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. It indicates, "Click to perform a search". I discovered that I do not have a completed Form I-9 for a former employee who was hired after Nov. 6, 1986. The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. Section 3: Re-verification and Rehires This is the very last page of the Form I-9. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Issuing authority refers to any government agency or office that has the power to issue a specific official document. If you are using the computer, select the issuing authority form the drop-down menu. If an Illinois Drivers License is presented, it should be listed as Document Title: "Drivers License", Issuing authority: "Illinois Department of Motor. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). Does your company retain supporting documentation? Drive engagement and increase retention with talent development and continuous learning. Click the Click to Finish button at the bottom of the form. We use a digital fax service so that we can see the form exactly as you send it. A .gov website belongs to an official government organization in the United States. If you are using a computer, then use the drop-down menu to make a selection. Get insights into your workforce to make critical business decisions. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Making copies and keeping them can help your case in the event of an ICE inspection. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. Reduce tedious admin and maximize the power of your benefits program. L. No. A photograph must also be taken. Citizenship and Immigration Services website. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? 109-13, 119 Stat. How often do you conduct internal audits? State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. Official websites use .gov If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. Issuing Authority Enter the issuing authority of the List C document or receipt. Issuing Authority Enter the issuing authority of the List A document or receipt. If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. Learn a lot in a little bit of time with our HR explainers. Receipt(s) for lost, stolen or damaged document(s) are acceptable. The document name and issuing state determine what information is collected by E-Verify so it's important you enter the correct information.